Tuesday, Nov. 10th at 7 pmSubmit topics for discussion in Open Forum through the Copperfield website by 6 pm Sunday, Nov 8th The Agenda and meeting documents will be emailed to you on Tuesday.  Join Zoom Meeting: https://us02web.zoom.us/j/81308953713 Meeting ID: 813 0895 3713 One tap mobile +13462487799,,81308953713# US   A proposal from the Finance Committee was introduced at the Annual Meeting in October, and will be voted on at the Nov 10th meeting. Please review the details below.

Proposal from Finance CommitteeBackgroundWith the anticipated shortfall we will be seeing in the budget this year, the finance committee would like to propose a strategy to limit the increasing HOA dues but balance the need for extra funds as the insurance costs rise. We identify that extra funds are needed but would recommend not raising dues to limit any impact on economic costs for real-estate sales in the area. We feel a special assessment for the same value as the yearly 5% raise would balance both a need for funds to pay for our HOA bills while limiting the impact of our members to maximize a sale of their unit at any given time. By doing a special assessment related to the insurance expense, which is the main reason a dues increase would be needed, it could meet both needs of the HOA and HOA members. The special assessment would gather majority of the overage due to insurance needs and the HOA reserves would cover the rest. We feel this would be a win, win.  Rationale If monthly dues increased by 5% as allowed in Bylaws:      5% HOA dues increase: $400 x 5% = $20 / month increase      $20 + $400 = $420 monthly dues Instead collect the same amount of money for the HOA as an assessment:      5% HOA dues increase: $400 x 5% = $20 / month increase      $20 x 12 months = $240 special assessment.       Result $240 per unit assessment x 149 units  = $35,760 applied to offset increased insurance cost Finance Committee Recommendation Take the 5% yearly dues increase as a one time special assessment to be applied to insurance.  Special assessment of $240 per unit for a one time assessment in 2021 and dues remain at $400 for 2021. HOA will absorb the remainder of the insurance increase from reserve.

Copperfield Townhomes HOA 2020 ANNUAL MEETING Thursday, Oct. 15th 6:30 pm   Registration 7:00 pm   Annual Meeting All attendees be verified before joining the meeting, so please make every effort to login by 6:45 pmSubmit topics for discussion in Open Forum through the Copperfield website by 6 pm Tuesday, Oct 13th Your participation in this meeting is critical! Please email to REGISTER to attend so that we ensure we will have a quorum to proceed. Join Zoom Meeting https://us02web.zoom.us/j/87164667369 Meeting ID: 871 6466 7369 One tap mobile    +13462487799,,87164667369# US  Voting through ZoomAt 6:55 pm we will have a practice vote to demonstrate how to vote through Zoom Polls.Zoom voting is easiest if you login from a laptop or desktop computerVoting will also work if you call in from a phone.AgendaWelcome and Call to OrderDetermine and establish quorumProof of meeting noticeApproval of 2019 MinutesFinancial status of communityFinance Committee reportElection of Board of DirectorsNominations from floorCandidate commentsVoteAnnouncement of resultsCommittee ReportsOpen forumVolunteer OpportunitiesAdjourn Additional details about the Annual Meeting, including Board candidates and bios, are posted on the 2020 Annual Meeting Page of the Copperfield Website. Thank you! — Copperfield Townhomes Board of Directors

Virtual HOA Board Meeting

Tuesday, September 15
7:00 – 8:00 pm

1. Submit topics to Open Forum by 5 pm Monday
If you have a topic for discussion submit it through the Open Forum link on the website by 7 pm Monday so it can be added to the Agenda. You will also have the opportunity to ask question through the Chat tool in Zoom during the  Open Forum.

2.  Register
Click here to register and we will email you the meeting documents on Tuesday.

3.    Login to the Zoom call
Join the meeting here: 

Join Zoom Meeting
https://us02web.zoom.us/j/89789386710

Meeting ID: 897 8938 6710
One tap mobile
+13462487799,,89789386710# US 
+12532158782,,89789386710# US 
4.    Record your attendance
When you login to the meeting, if your name is not displayed in Zoom the host will ask for your name and address to record your attendance.

5.    Participate via Chat in Zoom
If you have a question or comment during the meeting locate the CHAT tab at the bottom of your Zoom screen to send a message to the Host or select “raise your Hand” to ask a question

— Copperfield Townhomes Board of Directors

To contact the Board, login to the HOA website

It is with great sadness that we share with you that our neighbor  Julia Hall has passed away.
Julia and and her husband Les have been active members of Copperfield for 17 years. They shared a true passion for our community and were commited to ensuring it was welcoming and safe for all. She served on the HOA board and together with Les hosted National Night Out for many years. They spent countless hours patrolling our streets with the Volunteers In Patrol program. Julia’s warm smile, helping hand and friendly wave will be greatly missed in our community.
Plans for or a memorial service have not been announced. 

Sincerely,
Copperfield Townhomes HOA Board of Directors

Our community needs your support and active involvement to thrive!

Candidates are needed for HOA Board Elections in October

• We have 4 or 5 vacancies on the Board this year and need candidates to fill these spots.
• Board members are elected at the Annual Meeting in October.
• Board members terms are 3 years.
• Board openings are staggered to provide continuity. The terms for two current Board members do not expire this year.
• Specific Board functions (President,Treasurer, Secretary, etc) are decided among the new board members following the election.
• Each interested candidate is asked to provide a brief bio and statement about why they would will make a good board member.
• Interested candidates should complete the application here by September 18th
• Typical time commitment for Board members is 10-15 hours per month.which includes 3 hours for the monthly Board meeting and Executive Session.

Please consider applying for a position on the Board or contact the board  if you’d like to learn more or volunteer your time and get involved in another way.

Thank you!

— Copperfield Townhomes Board of Directors